What are the open call dates?
- The 1st call has open on November 14, 2017 and is now closed.
- The 2nd call has opened on May 29 2018 and is now closed.
- A 3rd and final call is opened on December 4th, 2018 and will close on March 5th, 2019
How long will the call be open?
The 3rd and final call will be open for 14 weeks and will close March 05, 2019. Submission of proposals is only possible in the time that the call is open.
How to submit a project?
All the open call documents are available online on the website once the open call is launched (see open calls). Applicants are strongly encouraged and should make contact with a networking partner in order to get more information on the required platforms, the advanced technologies, testbeds and competences and advice on how to create an eligible proposal prior to submitting. They support third parties and serve as a single point of contact for the third parties during the creation of the proposal until the closure of the call. The networking partners are: CEA-Leti, Thales, AVL, Digital Catapult, Fraunhofer, fortiss, CSEM, KTH, BME, Unican and Blumorpho.
Where can I submit my proposal?
Proposals in FED4SAE are submitted through our dedicated proposal submission portal: https://fed4sae.eu/upload/.
I discovered an error in my proposal – can I submit it again?
Yes. If you discover an error in your proposal you can at any time – provided the call deadline has not passed – submit a new version of your proposal in our portal. Only the last version received before the call deadline will be considered in the evaluation.
The innovative companies should contact a Networking partner, either on geographical basis or on expertise. You can find information about the expertise of networking partners on the website. The networking partners are: CEA-Leti, Thales, AVL, Digital Catapult, Fraunhofer, fortiss, CSEM, KTH, BME, Unican and Blumorpho.
Can two or more innovative companies apply jointly?
Yes, companies can join forces and apply jointly but with one lead beneficiary that takes responsibility for managing the contributions of the separate partners and liaising with the FED4SAE project.
But this does not change the budget limitations for an Application Experiment. In case a proposal is submitted by a consortium, the funding will have to be shared between the applying companies appropriately.
Legal entities established in the following countries are eligible to receive funding through this Open Call:
- Member States (MS) of the European Union (EU), including their overseas departments
- The EU Associated Countries
The EU Associated Countries participate in Horizon 2020 under the same conditions as EU Member States. A list with all eligible Associated Countries can be found here: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-list-ac_en.pdf
Legal entities established in any other country or region cannot receive funding in this open call.
FED4SAE is targeting various types of companies from Europe:
- Small and Medium Sized Enterprises (http://ec.europa.eu/growth/smes/business-friendly-environment/sme-definition_en)
- Midcaps (Following the H2020 Work Programme 2016-2017, “Access to Risk Finance” definition, midcaps are companies with 250 to 3000 employees)
All participating third parties must be able to comply with the specifications and requirements set by the standard agreement and the NDA (available on line at open calls) to be eligible. If you are unsure, please contact a networking partner for more details.
I work for one of the FED4SAE partners. Can I apply to the open calls?
To avoid conflicts of interest, applications will not be accepted from persons or organizations who are partners in the FED4SAE consortium or who are formally linked to partners of the consortium.
What are the conditions to apply to an FED4SAE open call?
- The targeted products shall be designed, constructed and built on the FED4SAE industrial platforms and make use of either the advanced technologies, testbeds or (in some circumstances) extensive coaching – please consult the Guide for Applicants for a more thorough explanation
- The planed work can rely on the provided innovation management support
- The targeted projects shall be software intensive or system integration
- The expected duration of the Application Experiment is 9 to maximum 12 months. Regardless of its duration, all Application Experiments have to be finished by the end of FED4SAE – 31.08.2020!
For more information, please consult the Guide for Applicants available on our Website or contact a Networking Partner.
How will an innovative know which is the optimal platform for the proposed product?
The innovative company is advised to contact one of FED4SAE networking partner. Information about the networking partners can be found on FED4SAE website.
Do you have advice on how we can maximize the chances of our proposal to be successful?
Yes. Please consider this checklist as a helpful tool to maximize the chances of your proposal to be successful:
- Does your planned work fit with the call for proposals? Check that your proposal does indeed address the topic in this open call.
- Have you contacted a Networking Partner for support? Past experience indicates that proposals with engagement before submission are more likely to succeed. Each applicant should contact a networking partner as soon as possible for guidance.
- Does your proposal address the industrial platforms, advanced technologies or testbeds offered by FED4SAE? Check that your proposed work does indeed comply with the requirements on the usage of the offered technologies, platforms and testbeds.
- Is your proposal eligible? The eligibility criteria are given in chapter 3 of the Guide for Applicants. Make sure that you satisfy the formal participation requirements (eligible country, written in English, compliance of requested funding with national and EU regulations, no double-funding possible.
- Readability: Check that your proposal printable and all information (especially in charts, figures etc.) is readable.
- Budgetary limits: Check that you comply with the budgetary limits.
- Did you use the current template? All proposals have to be based on the current proposal template available on the website.
- Is your proposal complete? Have you completed all mandatory questions?
- Does your proposal answer all requests/comments? Proposals should be precise, concise and should answer to requested questions. Omitting requested information will almost certainly lead to lower scores in the evaluation.
- Did you maximize your chances? The FED4SAE consortium members can give valuable feedback during the creation of your proposal that can significantly increase the quality of a proposal.
- Have you submitted your proposal before the deadline? It is strongly recommended not to wait until the last minute to submit the proposal.
If an innovative company has its own industrial platform, can the company submit a proposal with one of the advanced technologies or testbeds, but using its own industrial platform?
No. Such proposals are not eligible in the context of the FED4SAE open call.
Are the industrial platforms available for the innovative company and/or for FED4SAE partners? Or if not, what are the conditions?
Yes, in the frame of FED4SAE the industrial platforms are available, and their offer is described on the website at industrial platforms. For more details please contact the individual industrial platform’s contact or the FED4SAE networking partner who will help you get into contact with the relevant persons.
Who will decide which industrial platform will an innovative company will use?
The industrial platform used by the innovative company is part of the submitted proposal. In order to define the most adequate platform for the proposal, the innovative company can rely on FED4SAE networking partners for advice and help to build their proposal.
What training will be available for the industrial platforms?
Please contact your networking partner. They can get you in touch with the relevant persons to answer this question.
How will an advanced technology or testbed provider support me?
This will be discussed between the innovative company and the dedicated partner and then reflected in the annex 4 of the Standard agreement (Specific application experiment contract).
Who will decide which advanced technology or testbed (or extensive coaching) will an innovative company work with?
The definition of this collaboration is part of the submitted proposal. In order to define the most adequate solution for the proposal, the innovative company can rely on FED4SAE networking partner for advice and help to build the proposal.
How much money can an innovative company ask to support the proposed project? What types of costs are eligible?
For each proposed project, an innovative company can ask for a funding corresponding to 70% of the total budget. The maximum funding for one project is 58.000 €. The maximum funding for all experiments that the innovative company is involved in over the FED4SAE project duration (and for at least two granted projects) is 100.000 €. In an Application Experiment, the following costs are eligible:
- Direct personnel Costs
- Other direct costs (for example materials, travel costs (technical meetings, dissemination activities etc. – but only inside Europe)
- Indirect costs – up to 25% of all direct costs
- Subcontracting – up to 15% of the proposed cascade funding
Please keep in mind that all budgeted costs must comply with the applicable national law on taxes, labor and social security.
The maximum total funding that may be allocated to any individual legal entity via open calls from any H2020 I4MS (ICT Innovation for Manufacturing SMEs) or SAE (Smart Anything Everywhere) cannot exceed 100.000 € (including any potential FED4SAE funding).
What are the financial support conditions?
The financial support to Applicants covers the R&D work. This comes in addition to the collaboration, support and assistance provide by the FED4SAE partners.
Cascade funding: who is invoiced by the third party?
The FED4SAE Competence Partners will support and will serve as a single point of contact for the third parties during the execution of the selected Application Experiments. In most cases, the competence partner will be the member of the FED4SAE consortium that does provide access to the advanced technologies or testbeds (or extensive coaching). They will put the third party in contact with a dedicated cascade funding partner, who will be invoiced by the third party.
How many projects can an innovative company submit?
An innovative company can submit as many projects as it wishes (no limitation in project number) as long as the restrictions on the requested budget are met.
What are the schedule and the size of the cascade funding payments for the third party?
When the standard agreement is signed and the project starts (KO meeting), the third party receives a prepayment of 25% of the cascade funding. Then the major payment (60% of the funding) follows the schedule defined in the periodic report based on milestone delivery. The rest (15% of the cascade funding) will be paid after the final review of the project, as detailed in the periodic report.
How is the IP working? Is there any NDA to be signed?
All partners involved in a funded and implemented Application Experiment will sign a standard agreement and a non-disclosure agreement before the Application Experiment starts. All information of whatever nature and in whatever form or mode of communication, which is disclosed by a Party to any other during the implementation of the Application Experiment and which has been explicitly marked as “confidential” at the time of disclosure, or when disclosed orally, has been identified as confidential at the time of disclosure and has been confirmed and designated in writing within fifteen (15) calendar days from oral disclosure, is “Confidential Information” and shall not be disclosed to any other third party.
For more details please refer to the standard agreement and the NDA (available on line at open calls).
Do the consortium partners or network partners take ownership of some of the development?
No. The ownership of the developed product of an application experiment will remain with the third party. In case any IP is transferred or developed during the implementation of the application experiment, a bilateral contract between the involved parties will be concluded to define the exploitation rules.
Are there any FED4SAE events or meetings that the third party needs to attend? If so, is the cost included in the cascade funding?
Yes, the third party may need to attend some FED4SAE events for dissemination. To include the cost in the cascade funding, such budget needs to be discussed project to project as (and when) the expenses have not always been included in the proposal budget.
How does invoicing work for the sub-contractor(s) hired by the third party to conduct the agreed work?
The third party pays for it. Every sub-contract must already be included in the budget in the proposal. Sub-contracting must be limited to up to 15% of the proposed cascade funding to be eligible.
Is a proposal project subject to redefinition afterwards?
No. The projects are accepted as they are described in the submitted proposal. There is no a posteriori negotiation.
Is it possible to use the cascade funding for retroactive payments?
No. The funding cannot be used for retroactive payments. It must correspond to work done during the timeline of the application experiment (as submitted).
Regarding the funding conditions for an innovative company, how are eligible direct salary costs calculated and what indirect (OH) costs may be covered?
The standard H2020 rules are applied (e.g. 25% for indirect costs).
What is the expected timeline of an innovative company project proposal selection?
The evaluation process is meant to last 6 weeks. Then the evaluation report is submitted to the EC for review of the selected projects by the EC during 1 week. Therefore FED4SAE will communicate the result of each proposal back to the innovative company 7 weeks after the end of the call. The exact date can be found on the dedicated open call website.
Who will decide if a proposed project will be supported or not?
All proposals submitted on time will be evaluated throughout an evaluation procedure described in the Guide for Applicants (external experts, business case evaluation and internal evaluation committee). It will results in the selection of the proposals that will be supported and therefore funded on the base of FED4SAE cascade funding process.
If a proposal is rejected, can the project be resubmitted?
Yes, if a project proposal is not accepted at the 1st or 2nd open call, the innovative company can resubmit an improved version of the proposal at one of the next open calls.
There was a webinar explaining the process for the 1st and 2nd open call. Will there be more webinars in the future?
Yes. There will be dedicated webinars for the open calls in the future. Check our website regularly to keep up to date. In the meantime, a video of the webinar for the first call was recorded. You can watch it anytime on our webinar section of the website (News/Webinars). The slides from our presentation can be downloaded there too.